6 Ways to Streamline Your IT in 2019
There’s the old saying ‘start as you mean to go on’. So why not apply that to your IT solutions? With a new year that’s just begun, here are just a few examples of how you can streamline your IT with Microsoft 365 in 2019.
1. Manage content with SharePoint Online
Looking for a file from one of your colleagues? How easy would it be if all your documents and files were in one place? With SharePoint you can streamline content management by sharing files, data, news, and resources. You can collaborate on documents and manage project tasks by implementing business processes on documents and items in a SharePoint site. You can also collaborate effortlessly and securely with team members inside and outside your organization across PCs, tablets and mobile devices.
Too many organisations don’t get the best value from SharePoint. Many have poor structure and a mess of content and permissions. Microsoft has been heavily investing in improvements to their Content Services over the past year, with improvements such as integrated Flow approvals and powerful Retention Labels – 2019 is the ideal time to start using SharePoint, or for a SharePoint spring clean, allowing you to restructure and get more value from your content in SharePoint.
2. Set up notifications with Microsoft Flow
If your work means that you’re constantly on the move, then why not set up notifications for your most important emails? Microsoft Flow allows you to set up these actions, as it provides a growing and flexible framework for connecting different systems together to achieve tasks ranging from the simple (notifications and approvals) to the complex. There are hundreds of connectors to choose from, so whatever the process to automate, Microsoft Flow will have you covered.
3. Achieve more with Microsoft Teams
Planning a project or working on a particular topic? Microsoft Teams serves as an all in one planning and meeting solution. Connect with your team through audio, video and web conferences, whilst also sharing and collaborating on files with popular Office 365 apps like Word, Excel, PowerPoint, OneNote, SharePoint, and Power BI.
Too many organisations have failed to govern their usage of Teams, with new areas being created each week and content being stored in multiple silos. Perhaps 2019 is the ideal time to take control over your Teams content.
4. Assign tasks with Microsoft Planner
Take the guesswork out of deadlines with Microsoft Planner. Planner makes it easy for your team to create new plans, organise and assign tasks, share files, chat about
what you’re working on, and get updates on progress. With Planner, you’ll also automatically receive email notifications whenever you’re assigned a new task or added to a project conversation.
5. Get organised with OneNote
Running to and from meetings? Organize your world from anywhere by making use of OneNote. Get organised with notebooks that can be divided into sections and pages. With easy navigation and search, you’ll always find your notes right where you left them with access on any device or platform.
6. Track your progress with Power BI
Analyse, track and report with Power BI. Turn your unrelated data sources into coherent, visually immersive and interactive reports helping you to monitor your data and gain insights into unexpected trends. Whatever your source of data, Power BI lets you easily connect to your data sources, visualise what’s important, and share that with anyone or everyone you want. Therefore, you can see how your team is performing and track the progress of your targets and projects. You can also track analytics on the go as the app runs across multiple devices.
If you’re looking to streamline your IT in 2019 with the help of Microsoft products, contact our team of experts today.