Anna Valley Office 365 Email Migration
Anna Valley provides audio and video services to the media industry, including shows like The X Factor, Britain’s Got Talent, The Chase. They chose Office 365 as their corporate Cloud platform and selected Intelogy to support them with the first stage of their journey to the Cloud.
The challenge was to migrate email data from an end of life Exchange server to Office 365, allowing the old equipment to be decommissioned, thereby removing the requirement for expensive warranty renewal. As with any email migration there was no room for data loss or downtime. A large percentage of the Anna Valley workforce is field-based and hence infrequently in the office, so some users would not be available on cut-over day.
Following our tried and tested methodology we completed a series of steps to understand the requirements, migrate data and deploy users to the new platform across multiple device types. The solution was designed to integrate with their existing infrastructure, including single sign-on, allowing simple access to the new platform. Post migration these systems help to expand Anna Valley’s cloud profile and allow for future growth. Their data was on-boarded to Office 365 over a three-week period using bandwidth throttling to ensure the existing production systems were not impacted. Our migration toolset deployed migration clients to the user workstations and automatically reconfigured the Outlook to Office 365 at the agreed time. On cutover day an Intelogy cloud migration specialist was on site throughout the day mitigating risk. Any users that were not available on the day were configured the next time they booted their machine. Once all users were confirmed as functioning in Office 365 the old environment was decommissioned. The new platform was handed over to the existing IT support provider. Training was provided to confirm there was an understanding of the platform configuration prior to project completion.
The solution provides a reliable and powerful email platform including enterprise level disaster recovery and security features allowing Anna Valley to consolidate on-site hardware. This reduces cost and simplifies the onsite infrastructure.