Full Modern Workplace solution designed and deployed for Oxford Institute for Energy Studies within one month
The Oxford Institute for Energy Studies is a world leading independent energy research institute specialising in advanced research into the economics and politics of international energy across oil, gas and electricity markets. Intelogy was engaged to transform the IT environment across the organisation and, designed and deployed a Modern Workplace solution using Microsoft 365. The solution comprised a Digital Workplace using Microsoft Teams, SharePoint and OneDrive for Business to promote collaboration, knowledge sharing and secure storage of data, alongside a state-of-the-art IT solution using Microsoft 365 powered devices that provide a consistent and straightforward user experience and peace of mind when it comes to data, device, and identity security.
For many years the OIES had used out dated ways of working, local storage and email were used for transferring and sharing data, along with file shares for personal and org-wide data storage. Security and threat protection capabilities were limited and, with Windows 7 and Office 2010 in place, a change was essential to protect data and to enable the OIES team to work more effectively
As with any legacy approach, offline and remote working involved moving data outside the organisation’s control, for use on personal devices with no certainty over the health or security of the device. Equally, data returning to corporate devices presented a risk to other devices on the network.
OIES wanted to implement the transformation as quickly and as smoothly as possible. As such, coordination of activities and communication was key to enabling everybody quickly, efficiently, and without confusion.
Intelogy recommended Microsoft 365 Enterprise E5 for all office-based users. A combination of Office 365 E3 and Enterprise Mobility + Security E3 formed the entitlements for remote workers.
The programme of work was executed based on a backlog, prioritised by OIES, starting with the rollout of Windows 10, Office Pro Plus, Exchange Online and OneDrive for Business.
The first phase saw the rollout of managed Windows 10 devices for all office-based users, including shared PCs and kiosk devices for checking out library books. Behind the scenes, the devices were imported into Windows Autopilot to simplify the out-of-box experience, enrolled into Azure Active Directory and managed by Intune. Configuration profiles were created to implement the endpoint protection features of Microsoft Defender ATP and BitLocker, in addition to customised Security Baselines for ATP and MDM. Additional configuration profiles enabled the deployment of apps including Office Pro Plus and configured OneDrive for Business to automatically sign-in and implement Known Folder Move.