SharePoint Modernisation Services: Redesign & Refresh Your Intranet

Create a modern, AI-ready intranet

Legacy intranets often struggle to keep pace with modern ways of working. Poor navigation, inconsistent design, hard‑to‑find content and outdated structures can all limit engagement and reduce the value of your SharePoint investment.

Intelogy helps organisations modernise, redesign and refresh SharePoint intranets using native SharePoint Online and Microsoft 365 capabilities. Our approach focuses on creating intranets that are intuitive to use, easy to manage, and designed to evolve as your organisation grows.

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What we mean by SharePoint modernisation

Strategic transformation, not just a visual redesign

SharePoint modernisation goes beyond a visual refresh. It’s about rethinking how your intranet is structured, governed and experienced by staff.

Our SharePoint modernisation services address:

Outdated or inconsistent intranet design
Confusing navigation and poor findability
Legacy customisations or third‑party tools impacting performance
Unstructured content and document sprawl
Weak governance, permissions or lifecycle management
Low adoption of intranet features and social tools

The goal is a modern, secure and scalable SharePoint intranet.

SharePoint intranet redesign approach

A proven roadmap to a Modern Intranet

Discover

We start by understanding how your intranet and/or other communication/knowledge sharing methods are used today, and what needs to change. This includes:

Define the vision for success
Review the existing intranet and site structure (if you have one)
Review existing approaches to communication and sharing of key information
Explore pain points, challenges, and opportunities for improvement
Workshop exercises with relevant staff to understand their needs

Design

Once we fully understand what’s needed, we will design your new SharePoint intranet aligning with your how your organisaion works. Activities include:

Site and information architecture
Navigation design
User experience design (homepage, site page layouts, branding, etc.)
Search architecture
Content structures, metadata and templates
Security, permissions, and governance principles
Accessibility and usability considerations
Change Management considerations

Build

We build directly within your Microsoft 365 tenant using native SharePoint Online features. Usually, this covers:

A new home site as a hub and building other sites that are attached to it
Applying accessible branding, and modern theming
Implementing templates, as appropriate, for news and other pages
Building modern, intuitive search experiences with filters applied
Configuring managed areas for policies, procedures, etc.
Configuring security and permissions
Migrating legacy content, or supporting you in its migration

Launch & Evolve

As we launch your new intranet and prepare for the future, we provide support in:

Planning and communications
Training for intranet owners and content editors
Ongoing written/video guidance for staff in the future
Ongoing roadmap planning
Evergreen strategies for Microsoft 365 updates

Why modernise your SharePoint intranet with Intelogy

Trust us to complete your SharePoint redesign

We’ve worked with SharePoint since its inception and continue to support organisations as their intranets evolve. From architecture and governance to security and user adoption, we frequently help clients modernise their SharePoint environments so they remain robust, relevant and ready for the AI revolution.

We offer you:

Deep experience delivering SharePoint intranet redesign and refresh projects
Strong focus on out‑of‑the‑box Microsoft 365 capabilities
Clear, structured delivery approach
Emphasis on adoption, governance and long‑term value
Intranets designed to be AI‑ready and future‑proof

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We’re here to help with your SharePoint Intranet Redesign

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Key features of a modern SharePoint intranet

While every intranet is different, modern SharePoint environments should include:

Redesigned homepage

An engaging, flexible homepage that surfaces news, key resources and calls to action, with content fed dynamically from across the intranet rather than managed manually.

Clear, consistent navigation

Global and local navigation designed to reduce complexity, supported by audience targeting where appropriate.

Centralised resources

Policies, procedures and templates organised in structured libraries with metadata, approval processes and review cycles.

Powerful search

Search experiences that allow staff to quickly find information using filters and refiners, with results security‑trimmed by permissions.

Departmental areas

Consistent, branded spaces for departments or teams to communicate, share updates and manage content independently.

Governance and security

Role‑based access, sensible permissions models, and clear ownership to support long‑term sustainability.

Frequently asked questions

What is the difference between a SharePoint migration and a modernisation?2026-04-21T11:56:02+01:00

What is the difference between a SharePoint migration and a modernisation?

A migration typically involves moving data from an on-premises server or an old version of SharePoint to the cloud. Modernisation focuses on optimising your existing SharePoint Online environment by restructuring architecture, improving UX, and removing legacy customisations to align with modern Microsoft 365 standards.

Will a SharePoint redesign impact our existing data and documents?2026-04-21T11:56:40+01:00

Will a SharePoint redesign impact our existing data and documents?

No. A SharePoint refresh is designed to improve the “layer” through which users interact with data. While we may reorganise site structures or metadata to improve findability, your core files remain secure. We focus on enhancing the environment without the downtime or risk associated with a full-scale migration.

How does a SharePoint refresh prepare our organisation for Microsoft 365 Copilot?2026-04-21T11:57:49+01:00

How does a SharePoint refresh prepare our organisation for Microsoft 365 Copilot?

AI tools like Copilot rely on clean data and clear permissions. A modernisation project ensures your information architecture is structured and your governance is airtight. By removing “content sprawl” and securing permissions, we ensure Copilot surfaces accurate, relevant information to the right users.

Why should we use “out-of-the-box” features instead of custom development?2026-04-21T11:58:42+01:00

Why should we use “out-of-the-box” features instead of custom development?

Using native SharePoint features ensures your intranet remains “evergreen.” Custom-coded solutions often break during Microsoft updates and require expensive maintenance. Our approach uses the power of modern SharePoint web parts and themes, ensuring your site is responsive, accessible, and automatically updated by Microsoft.

How long does a typical SharePoint intranet redesign project take?2026-04-21T11:59:29+01:00

How long does a typical SharePoint intranet redesign project take?

While timelines vary based on the size of your organisation, a structured modernisation project typically spans 8 to 12 weeks. This includes our four-stage process: Discover, Design, Build, and Launch.

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